Task Management Tools

Asana Review – Best Task Management Tool

What is Asana?

Asana is a reliable workflow management tool used to oversee the progression and ensure the productivity of a project. Although the software is not as robust as most of its rivals, its clean and interactive interface serves as a great value proposition to the new users of such tools.

Asana is somewhat fresh in the business, but a strong project management tool against the competition in the market. Asana allows you to outline and organize work in a method that works best for them. It lets users set custom priorities and deadlines, share details and allot tasks all under one package.

Asana allows you to monitor your work through every stage. The tool ensures you are aware of the project’s progression, and it is effortless to engross the crew on the set targets and the job as you develop your business.

Asana software is purely devoted to the management of workflow. Substantially all its functionalities and features are centered on enhancing task procedures and building a potent modality to form and do tasks for your projects.

There are a few elements designed for collaboration purposes. However, the software’s file management and chats are not that detailed. It appears as though the developers focused their efforts more on the sophisticated management features of the software.

Asana has different management features that will ease your work; however, the features you get will entirely depend on the service tier. The management tool currently offers four levels of service: Basic (free), Premium, Business, and Enterprise. You can reach the firm for the cost of each level.

Asana software has extensive features. However, what you get will depend on the price plan you choose. The projects have one all-inclusive task list that can be split into fields. The majority of the platform’s views are only but alternative methods to show the same tasks list for various management instincts.

Asana Task Management Tool

Asana tasks

Asana software’s task lists are very well detailed, which gives the tool some leverage against rivals. The projects include sub-tasks and dependencies, meaning that the user’s tasks can have their task lists, and this goes on continuously. Besides, users can also attach the key individual responsibilities such that one can rely on the other one. This element is not available on rival software such as Podio.

Every task has its set period and an assignee, which is a convention requirement for the majority of project management tools. Asana software provides additional custom sections for every task, allowing the user to save the data they wish to keep.

These additional sections are highly beneficial if a user wants to affix a custom field on time assigned for each task, or any other essential details for the project. After adding all those details, the user can utilize the software’s menus to categorize and filter out the tasks depending on the field.

Asana Rules

The Asana rule feature is another handy functionality on the platform. For instance, all the tasks can be marked ‘complete’ once finished. However, a user may opt to transfer all the finished jobs to a single column on the project’s board. It is effortless to compose a rule that will label a task ‘complete’ when it is transferred to that column.

The management software’s integrations come into play here. Task management runs swiftly with email clients and communicating avenues like Slack and others. It allows you to lay down the rules within the projects, for instance, transferring a certain task to a specific column after you send a particular email.

Asana Forms

The Asana forms functionality is another efficient method of adding tasks to projects. When the project manager fills out an Asana form, it creates a task with all the relevant details embedded automatically. This functionality is accessible by all the project members and anybody with a link to the form.

Every question included on the form can be integrated into the custom sections in a project and can also be labeled as necessary. Such adjustments make it straightforward to utilize a form for a client’s demands or reporting bugs. In the premium business tier, a project manager can go on to assign every task instantly to the crew.

Asana conversations and file system

It appears as though Asana didn’t emphasize the creation of these two elements. Asana only has ‘conversations’ as the sole communications feature. However, the function is simple and straightforward to utilize, despite the complex functionality of the entire software.

A conversation represents a post by a member of the team in chronological order and shared by the rest of the team members. The feature does not enable sorting, archiving, nor filtering. Nevertheless, the user can comment, tag members, and even attach files to each conversation.

On the other hand, Asana’s file storage and management system are also simplified. It consists of a grid of attachments from just across the project comprising the conversations, the tasks, and even the milestones.

Although its inception characterizes every file, they lack a subject. The tasks require an illustration of the content of the message or the task it is embedded. The Asana management software is woefully lacking some vital management tools in this area.

These two features are available on the platform; however, Asana did not emphasize on their efficacy. They were integrated as additional features to the project management system, not as the vital communications and file storage system.

Asana software integrations

Asana software is compatible with an extensive range of other software. You can link the task management tool with an email address, the calendar, time applications, storage systems, and many others. The platform is compatible with over 100 different software.

Although the software has integrated Slack and Microsoft Teams, it lacks chat elements, which is quite upsetting. However, it harbors a message board where the members can deliberate on any issue directly linked to a particular task.

Furthermore, Asana has also availed its API for software developers who would wish to develop their management tools. The API comprises a comprehensive manual to guide interested parties.

Asana is not the most accomplished software to carry out graphics-intensive work although it has significantly developed over time. The Kanban view is one of the notable changes, which helps you picture all the tasks that need to be done and those in progress.
Benefits of using Asana management software
Asana allows you to follow work progression. The Asana boards will enable you to picture the project quickly. You can easily navigate through several stages, effortlessly and fast.

Efficient time management. Asana will ensure you no longer miss deadlines by allowing you to organize your work in a structure that is easy to monitor progress and make amends if needed.

Sharing information with the relevant people. You can make the tasks and the team confidential to ensure a conducive work environment for delicate projects.

Report on the project. You can easily share the results of the project with the team to visualize what needs attention and what is on track.

Wide integration range. Asan brings together emails, attachments, tickets, and more than 100 more integrations so that you can have all the essential needs in a single package.

Asana Pros

● Offers a nice, friendly, and modern interface.
● Offers a great calendar tool to keep up with deadlines.
● Ideal platform for teamwork.
● A capable basic free version.
● Offers extensive features.

Asana Cons

● Lacks some ideal features.
● Not good for extreme graphics and sophisticated projects.

Asana management software verdict

Overall, Asana is an exceptional project management tool. It comes with distinct features, all packaged smoothly. Fair pricing, positive security, and privacy reputation place it among the best workflow management software in the market.

In contrast, Asana software’s ticket system is needlessly concealed. Besides, it also has an insufficient extensive range of management tools. For instance, Asana’s conversion feature lacks some crucial details making it too simple for the efficient management of complex projects.

Overall, the software’s friendly design, free-flowing interactive features, and beneficent task allocation in the Basic tier make it a robust workflow management option for both private and group projects.

About the author

BR Staff

Leave a Comment